An Essential Checklist For Hardware Procurement

Whether small or large, every organization will find themselves responsible for sourcing and purchasing hardware, which can often be a daunting task. IT infrastructures are at the foundation of every business and leveraging the right computer hardware is essential for day-to-day operations. 

As with any business investment, hardware procurement should be done with diligence to ensure efficiency, performance optimization and cost savings. FenceCore’s team of hardware procurement and implementation specialists formulate customized hardware recommendations based on the organizations’ requirements. Below are some of the valuable elements that should be taken into consideration throughout the hardware procurement process:

  1. Intended Use

Each organization has specific hardware needs. A personal laptop may be sufficient for a small start-up, but a growing business may need more advanced equipment that meets its different demands. A thorough evaluation of how your business intends to use hardware is necessary.

The primary usage intentions that should be assessed include: operating systems and software, or networking equipment; the tasks you plan to computerise and the business-specific requirements, such as web servers for e-commerce businesses. 

  1. Cost & Compatibility 

Compatibility and cost are often intertwined as upgrading an organization’s existing hardware can be less costly than replacing it.

In both cases, the upgraded or new hardware needs to be compatible with existing equipment. In order to prosper and mitigate future hardware complications, FenceCore’s team recommends investing in hardware that will grow with you and your organization. 

  1. Brand

With so many market alternatives, selecting the right hardware brand can be a tedious task. When procuring hardware for an organization, it’s important to be associated with brands that are reputable and that can guarantee superior quality.

FenceCore is a proud partner and authorized reseller of Dell, HP, Intel and Lenovo.

  1. Life expectancy

70% of companies use desktops for at least 5 years and 24% use them for at least 7 years. When using laptops, that number drops to 48% for a minimum of 5 years, and only 8% for a minimum of 7 years. Tablets and smartphones are often used for an even shorter duration. 

In order to avoid productivity interferences, organizations must consider a hardware replacement cycle adapted to each category of equipment purchased.

  1. Warranty

Hardware warranties are a crucial component in covering any technical issues that may occur throughout the equipment’s usage timeline. To secure efficient repairs and coverage, consider a warranty baseline of three years. 

At FenceCore, we provide hardware coverage that guarantees spare parts for your devices, in addition to a variety of warranty options that fit specific business needs.

Investing in the appropriate hardware products can boost productivity, stimulate efficiency and reduce unforseen costs associated with executing essential tasks. 

FenceCore’s team of experts understand that every business has unique needs. Reach out to us today for tailored recommendations on the types of equipment that will best support you in reaching your business goals.

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